The Conference Office is located in St. Matthew’s United Church, 25 Holloway Street, Belleville, Ontario.
The Conference Office support staff consists of the full time positions of Office Coordinator/Mission Support and Treasurer/IT.
As Executive Secretary, Bill serves as a liaison between the Bay of Quinte Conference and the General Council of the United Church as well as between the Conference and our presbyteries and congregations. He is a resource to Presbyteries and is responsible for the operation of the conference office. He supervises the other office staff.
Bill has primary responsibility for administration in matters related to the Conference and its Executive. He is also a support to the Conference President, and is staff resource to the Annual Meeting Planning Committee and the Finance and Administration Committee. He also is a resource on church legal and polity matters and questions related to church property, church closure and amalgamations.
Bill brings to the Bay of Quinte Conference more than thirty-five years of pastoral experience. He has chaired three presbyteries and served and chaired a number of committees of the Presbytery, Conference and General Council.
He is a graduate of Carleton University (B.A.), Queens (M.Div.) and Ashland/Canterbury Seminary (D.Min.)
Ministry Employment Policy and Services is what MEPS stands for in the title of Conference Minister: MEPS. David has responsibility to assist congregations, Presbyteries and Conference committees with the policies and services, and to know where, and how, to access information about them as required. He is a resource to the Permanent Committee – Ministry Personnel & Education Services and its standing committees. He is also resource in the work of Ministry Personnel and Education at the Presbytery level, most specifically in supporting the work of Pastoral Relations and Ministry Vocations Committees.
David is responsible for ensuring policies, procedures and administrative duties related to the Permanent Committee are fulfilled. He is able to provide clear direction on which form to use when for those working in the pastoral relations and ministry vocations areas. This involves staying current with personnel policies and procedures so he may serve as resource to Ministry Personnel, Presbyteries and staff.
If you have questions regarding policies and procedures which relate to your role as Ministry Personnel or your work on a Presbytery or Conference committee, David is there to assist in providing the answers.
Pastoral Care for Ministry Personnel active and retired and their families is the main focus of the work for the Pastoral Care Minister. There is a particular focus on caring for those, in transition and in difficulty. The development of pastoral care networks is a further challenge across the Conference and in Presbyteries. The Pastoral Care Minister is in place for those who are moving through leaves and disability, approaching retirement. The pastoral care minister works with individual ministers to find time for personal renewal and rest and in the planning of continuing education. The Pastoral care minister is a staff support for those new to ministry.
The pastoral care minister works in association with the conference minister MEPS, to ensure they are able to address areas of need for information and pastoral care in both congregations and Presbyteries, as well as for Ministry Personnel, especially should conflict arise. In consultation with Presbyteries he communicates with Personnel and pastoral charges for purposes of advice, support and referral, such as to the Employee Assistance Program (EAP) or Dispute Resolution Facilitators. Facilitating workshops for Ministry and Personnel Committees or Ministry Personnel in areas relating to employment policies and services are part of the MEPS position and done in conjunction with the MEPS minister.
The pastoral Care minister is the staff resource for: The Sexual harassment and assault committee, The Supervised Pastoral Education Professional Advisory Committee, The Settlement Committee
In addition to supporting the Conference Staff, Judy also provides direction and assistance with resources. Questions relating to the Vacancy and Availability Lists, Mission Support Grants and Video Licensing can be directed to her. She handles production of Conference materials including the directory, mailings, brochures and presentations. Judy can also answer questions relating to the Annual Meeting and produces the conference directory. She is also responsible for directing Pastoral Relations Forms and provides assistance with obtaining a marriage license.